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How can I manage my e-mail files storage?

To see what is taking up storage space in your mailbox here is a quick way to find out and give you a idea of what you have stored where, and if you have duplicates.

Do the following:

 Outlook 2007: 

Click on Tools > Mailbox Cleanup:

By default the find criteria is set to ""find files larger than: 250 kilobytes. 
You can increase this to find files 1 MB or larger by changing the number to 1000 and then click on Find

 This will launch a new window showing From, Subject, Received Date, Size, and the Folder. 
   If you see duplicates decide which ones you can delete.
   If you see large file attachments save them to another location other than the e-mail server

 (note: all of the files in folder are stored on the mail server)

Outlook 2010:

Click on File > Clean Up Tools > Mailbox Cleanup:

 By default the find criteria is set to ""find files larger than: 250 kilobytes. 
   You can increase this to find files 1 MB or larger by changing the number to 1000 and then click on Find

This will launch a new window showing From, Subject, Received Date, Size, and the Folder. 
   If you see duplicates decide which ones you can delete.
   If you see large file attachments save them to another location other than the e-mail server

   (note: all of the files in folder are stored on the mail server)

Chances are you will find you have large files that are no longer needed and can be deleted.

Remember, for sharing photos and such from birthday, retirement and office parties there are many online photo sharing web sites that will easily allow you to share your photos.

 

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