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How do I set or remove calendar appointments and meetings?

To change a single appointment or meeting

  1. Open the appointment or meeting. If you open an item that is part of a recurring series, in the Open Recurring Item dialog box, click Open this occurrence, and then click OK.
  2. On the Item Occurrence tab, change the options that you want, and then click Save & Close or for a meeting, click Send Update.

 Tip    You can drag the appointment or meeting to a different date on the calendar. You can also edit the subject by clicking the text and then typing your changes.

To change a recurring appointment or meeting

  1. Open the appointment or meeting. If you open an item that is part of a recurring series, in the Open Recurring Item dialog box, click Open the series, and then click OK.
  2. On the Appointment Series or Meeting Series tab, change the options that you want.
  3. To change recurrence options, on the Appointment Series or Meeting Series tab, in the Options group, click Recurrence. Change the options you want, such as time, recurrence pattern, or range of recurrence, and then click OK.
  4. Click Save & Close or for a meeting, click Send Update.

To change an event

Events are changed the same way as appointments or meetings, unless you have an all-day event such as a conference. By default, all-day events are defined as midnight to midnight. However, the time does not appear on your calendar as busy.

To block event time on your calendar, do the following:

  1. Open the event from your calendar.
  2. Clear the check box at All day event.
  3. Enter the Start time and End time, and then click Save & Close.
 For more features and how tos please visit Microsft's Outlook Help Pages: http://office.microsoft.com/en-us/outlook-help/CH010371337.aspx
 
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